Privacy Notice

This notice explains how personal data is handled on the Axiom Group websites axiom-group.cz, axiom-group.az and axiom-group.uz. “GDPR” means the EU General Data Protection Regulation (EU) 2016/679. All Axiom Group companies handle personal data to the standard of the GDPR.

1. Who is responsible for your data

The Axiom Group company for the website you use is responsible for your personal data (the “controller”):

The websites and the group mailbox are operated for these companies by VANTUM PTE. LTD., Singapore (UEN 202616373M), 160 Robinson Road, #14-04, SBF Center, Singapore 068914, which acts only on their instructions.

• Privacy questions: info@axiom-group.cz
• General enquiries: info@axiom-group.cz

2. What data we collect

Contact form. When you send an enquiry, we receive:

• your name (required)
• your work email address (required)
• your company (optional)
• your message (required), and anything you choose to write in it

Please do not include health information or other sensitive data in your message.

Emails you send us. If you email us directly, for example to apply for a role, we receive your email address, your message and any attachments, such as a CV.

Website visits. We measure how the website is used: which pages are opened, the website that referred you, your browser, operating system and device type, and your approximate location (country, region and city), worked out from your IP address. Your IP address itself is not stored in this analytics data. See section 10.

Server logs. Like any website, our server records technical data about each request: IP address, date and time, the page requested, browser type (user agent) and the server’s response. We do not use these logs to build a profile of you.

3. Why we use your data, and our legal basis

• To reply to your enquiry and discuss a possible project with you. Legal basis: steps taken at your request before entering into a contract (Art. 6(1)(b) GDPR). For general enquiries: our legitimate interest in answering business enquiries (Art. 6(1)(f) GDPR).
• To consider job applications you send us. Legal basis: steps taken at your request before entering into a contract (Art. 6(1)(b) GDPR).
• To understand how the website is used and improve it (website visits). Legal basis: our legitimate interest in running a useful website (Art. 6(1)(f) GDPR).
• To keep the website secure and working, fix faults and prevent abuse (server logs and backups). Legal basis: our legitimate interest in a secure, working website (Art. 6(1)(f) GDPR).
• To keep records the law requires if a contract follows. Legal basis: legal obligation (Art. 6(1)(c) GDPR).

We do not use your data for newsletters or marketing, and we do not sell it.

4. Who receives your data

Your enquiry is not stored in a website database. The form sends it as an email to a shared Axiom Group mailbox on our server. It is used only by the Axiom Group company for the website you used.

Recipients:

• authorised Axiom Group staff who handle enquiries
• VANTUM PTE. LTD., which operates the websites and the mailbox for the Axiom Group companies
• our hosting, backup and email-delivery providers, who act only on our instructions under data processing terms
• public authorities, only where the law requires it

We do not share website analytics data with anyone.

5. Where your data is stored and accessed

• Storage. Your data is stored on our server in the United Kingdom, with encrypted backups in the EU. The European Commission has decided that the United Kingdom protects personal data adequately (decision valid until 27 December 2031).
• Access. Our staff read enquiries in our offices in the Czech Republic, Azerbaijan and Uzbekistan, and while travelling between them. Azerbaijan, Uzbekistan and Singapore (where VANTUM PTE. LTD. is based) are outside the EU.
• Visitors in Azerbaijan and Uzbekistan. Your data is not stored in your country. Enquiries sent through this website, and emails you send us, are processed and stored on our server in the United Kingdom, with encrypted backups in the EU.

6. How long we keep your data

• Enquiries and related emails: up to 12 months after our conversation ends. If our conversation leads to a contract, the data handling and confidentiality terms of that contract apply from then on, and we keep what the law requires (for example, accounting and tax rules).
• Job applications: up to 6 months after the recruitment process ends.
• Website analytics data: up to 3 years.
• Server logs: up to 90 days.
• Backups: up to 90 days. Where needed for business continuity, up to 12 months. Data deleted from our live systems disappears from backups as they are replaced.

7. Your rights

Under the GDPR you have the right to:

• access your data and get a copy of it
• have inaccurate data corrected (rectification)
• have your data deleted (erasure)
• restrict how we use your data
• object to our use of your data based on legitimate interests
• receive your data in a structured, machine-readable format (portability), where this applies
• lodge a complaint with a data protection supervisory authority

To use your rights, email info@axiom-group.cz. We will reply within one month.

You can complain to the supervisory authority in the EU/EEA country where you live or work, or where you think the breach happened. In the Czech Republic, this is the Office for Personal Data Protection (Úřad pro ochranu osobních údajů, ÚOOÚ), www.uoou.gov.cz.

8. Do you have to give us your data?

No law or contract requires you to. But we need your name, email address and message to reply; without them we cannot answer a form enquiry. Your company name is optional.

9. Automated decisions

We do not make decisions based solely on automated processing, including profiling.

10. Cookies and website analytics

This website does not use cookies, and we do not store information on your device to track you. That is why there is no cookie banner.

To understand how the website is used, we run a privacy-friendly web analytics tool on our own server. It does not use cookies and does not follow you across other websites. When you open a page, it records which page you opened, the website that referred you, your browser, operating system and device type, and your approximate location (country, region and city), which it works out from your IP address. Your IP address itself is not stored in the analytics data, and we do not use this data to identify you. No analytics data is shared with any third party.

We use no advertising or social media tools, and we load no content from third parties. Fonts are served from our own server.

11. Changes to this notice

We may update this notice. The current version is always on this page, with the date at the top.